Board Position Descriptions

President
Duties of Office:
  1. Be a member of the Board of Directors.
  2. Preside over all general meetings of the Oregon Student Nurses’ Association.
  3. Preside at and conduct Board of Directors meetings.
  4. Serve as an ex-officio member to the committees except the Nominations and Elections Committee.
  5. Serve as the official representative of the OSNA.
  6. Serve as one of the authorized signers on the OSNA bank accounts.
  7. Attend the NSNA Mid-Year Conference and Annual Convention.
  8. Perform other such functions as may be deemed proper activity for an officer of this association by the Board of Directors.
  9. Prepare a year’s end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
  10. Serve as an advisor for the succeeding President
Vice-President
​​Duties of Office:

    1. Be a voting member of the Board of Directors.
    2. Serve as temporary President of the Association at any time the president cannot serve.
    3. Serve as interim President of the Association at any time the President cannot permanently serve until the Board of Directors can appoint a permanent replacement.
    4. Perform other such functions as may be deemed proper activity for an officer of this association by the Board of Directors.
    5. Prepare a year-end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
    6. Serve as an advisor for the succeeding Vice President.
Secretary
​​​Duties of Office:
  1. Be a voting member of the Board of Directors.
  2. Record the proceedings of all OSNA meetings.
  3. Distribute the minutes from those meetings prior to the next scheduled OSNA meeting.
  4. With 10 days of approval of minutes: submit official minutes to NSNA, and submit to Media Director for publication on the OSNA website.
  5. Maintain a current roster of the names, addresses, and phone numbers of members of OSNA Board of Directors and distribute the roster to the following; OSNA Board of Directors, consultants, committee members, chapter representatives, NSNA, and ONA.
  6. Notify Board of Directors of time and place of all meetings.
  7. Conduct the general correspondence of the Association as requested by the President or Board of Directors.
  8. Notify all schools of their state constituency status, the number of voting delegates, and the date, time and place of the annual meeting at least 30 days prior to the meeting.
  9. Review, maintain and ensure compliance with the bylaws and submit as required to NSNA.
  10. Perform other such functions as may be deemed proper activity for an officer of this association by the Board of Directors.
  11. Deliver to the newly elected Secretary all records, papers, and other property belonging to the Association within one month after the annual convention.
  12. Prepare a year-end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
  13. Serve as an advisor for the succeeding Secretary.
Treasurer
​Duties of Office:

    1. Be a voting member of the Board of Directors.
    2. Serve as chairperson of the Finance Committee.
    3. Appoint a secretary for the Finance Committee who will be responsible for developing and maintaining records and files for that academic year.
    4. Present written financial report to the Board of Directors at each OSNA meeting.
    5. Organize fundraising efforts in collaboration with other Board of Director members.
    6. Coordinate with various organizations to increase fundraising.
    7. Work with the Media Director to coordinate advertising sales.
    8. Act as custodian of all OSNA funds, deposit such funds in the OSNA bank accounts, and serve as one of the authorized signers on the OSNA checking and savings accounts.
    9. Maintain files of all financial statements and make available upon request.
    10. Review financial status of OSNA monthly to assess if OSNA is staying within the budget.
    11. When directed by the Board of Directors, shall be responsible for an outside audit of the association's financial records.
    12. Shall be responsible yearly to comply with current IRS requirements.
    13. Perform other such functions as may be deemed proper for an officer of this association by the Board of Directors.
    14. The outgoing Treasurer shall, within one month after the close of the convention, deliver to the newly elected Treasurer all money vouchers, books, and papers of the Association held in custody.
    15. Prepare a year-end summary, financial report and proposed budget to be presented to the incoming Board of Directors as directed by the policies and procedures.
    16. Serve as an advisor for the succeeding Treasurer.
Media Director
​Duties of Office:
  1. Be a voting member of the Board of Directors.
  2. Serve as chairperson of the Communications Committee.
  3. Appoint a secretary for the Communications Committee who will be responsible for developing and maintaining records and files for that academic year.
  4. Be responsible for coordination, editing, printing, proofing and distribution of the official OSNA publications.
  5. Solicit various organizations for advertising possibilities.
  6. Solicit nursing students and others to submit articles for the official OSNA publications.
  7. Assist with designing and proofing the OSNA Convention program and any other fliers, letters, posters, or other printings representing OSNA.
  8. Be responsible for developing advertising policies subject to Board of Directors’ approval.
  9. Be responsible for developing, updating and maintaining the OSNA Websites.
  10. Submit an estimated expense budget for the OSNA publication and website to the Treasurer within ninety days of taking office.
  11. Be responsible for maintaining the professional integrity of the association by screening written material that is not representative of the OSNA and present discrepancies to the Board of Directors for final screening.
  12. Perform other such functions as may be deemed proper activity for an officer of this association by the Board of Directors.
  13. Prepare a year-end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
  14. Serve as an advisor for the succeeding Media Director.
Legislative Education Director
​Duties of Office:
  1. Be a voting member of the Board of Directors.
  2. Serve as Chair of the Legislative Education Committee.
  3. Appoint a secretary for the Legislative Education Committee who will be responsible for developing and maintaining records and files for that academic year.
  4. Maintain current, accurate information regarding legislative health care initiatives and inform the Board of Directors and NSNA of these.
  5. Collaborate with ONA for legislative efforts. 
  6. Serve as the legislative liaison between the OSNA and ONA.
  7. Shall serve on the Convention committee.
  8. Organize, recruit and train delegates for at the annual convention.
  9. Solicit and review resolutions from school constituent chapters.
  10. Perform other such functions as may be deemed proper activity for an officer by the Board of Directors.
  11. Prepare a year-end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
  12. Serve as an advisor for the succeeding Legislative Director.
Membership Director
​Duties of Office:       
  1. Be a voting member of the Board of Directors.
  2. Serve as chair of the Membership Committee.
  3. Appoint a secretary for the Membership Committee who will be responsible for developing and maintaining records and files for that academic year.
  4. Maintain and distribute accurate and current listings of all OSNA members at each Board of Directors meeting as needed.
  5. Contact Oregon nursing schools regarding total enrollment programs.
  6. In collaboration with the Membership Committee, visit Oregon schools to encourage membership with OSNA.
  7. Develop recruitment activities for presentation during OSNA events.
  8. Coordinate recruitment efforts in each nursing school of Oregon.
  9. Maintain a roster of faculty and student contacts within each nursing school of Oregon.
  10. Inform the Board of Directors at each OSNA meeting of statewide membership status and recruitment activities.
  11. Serve as a resource person to all nursing schools regarding membership recruitment and/or chapter development.
  12. Remind schools through regular correspondence to submit the Official Application for NSNA Constituency Status to NSNA by the cutoff date.
  13. Perform other such functions as may be deemed proper activity for an officer of this association by the Board of Directors.
  14. Prepare year-end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
  15. Serve as an advisor for the succeeding Membership Director.
Breakthrough to Nursing Director
​Duties of Office:
 
  1. Be a voting member of the Board of Directors.
  2. Serve as Chair of the Breakthrough to Nursing Committee.
  3. Appoint a secretary for the Breakthrough to Nursing Committee who will be responsible for developing and maintaining records and files for that academic year.
  4. Coordinate Breakthrough to Nursing efforts in constituent chapters.
  5. Maintain a roster of contacts for each school or organization for use for Breakthrough to Nursing development.
  6. Serve as a resource person to all chapters for Breakthrough to Nursing activities and development.
  7. Perform other such functions as may be deemed proper activity for an officer of this association by the Board of Directors.
  8. Prepare a year-end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
  9. Serve as an advisor for the succeeding Breakthrough to Nursing Director.
Convention Director
​Duties of Office:
  1. Be a voting member of the Board of Directors.
  2. Serve as the chair of the Convention Committee.
  3. Appoint a secretary for the Convention Committee whose duties include developing and maintaining records and files related to community outreach efforts of OSNA for their term of service.
  4. Prepare and organize annual convention including but not limited to finding speakers, sponsors, exhibitors, and venue.
  5. Perform other such functions as may be deemed proper activity for an officer of this association by the Board of Directors.
  6. Prepare a year-end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
  7. Serve as an advisor for the succeeding Convention Director.
Professional Development Director
Duties of Office:
  1. Be a voting member of the Board of Directors.
  2. Serve as Chair of the Professional Development Committee.
  3. Appoint a secretary for the Professional Development Committee who will be responsible for developing and maintaining records and files for that academic year.
  4. Serve as the liaison for any community professional nursing development events.
  5. Organize, mentor, and represent students preparing for initial licensure as registered nurses.
  6. Create projects that promote the development of skills needed to be responsible, accountable members of the nursing profession.
  7. Develop peer support systems to enhance recruitment and retention within the nursing profession at the state level.
  8. Perform other such functions as may be deemed proper activity for an officer of this association by the Board of Directors.
  9. Prepare a year-end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
  10. Serve as an advisor for the succeeding Professional Development.
Community Outreach Director
​Duties of Office:
  1. Be a voting member of the Board of Directors.
  2. Serve as the chair of the Community Health Committee.
  3. Appoint a secretary for the Community Health Committee whose duties include developing and maintaining records and files related to community outreach efforts of OSNA for their term of service.
  4. Maintain a roster of contacts of community organizations interested in working with OSNA on community activities.
  5. Coordinate health fairs in the community, as needed, and recruit volunteers to assist with these activities.
  6. Inform OSNA Board of Directors of community activities at school chapters and throughout Oregon that will be posted on the OSNA websites, or for which we could provide volunteers.
  7. Collaborate with school constituent chapters to encourage and recruit nursing students to become involved in their local communities.
  8. Inform OSNA of activities of nursing students throughout the community, such as health fairs and volunteer projects, and coordinate efforts between OSNA and the school chapters.
  9. Perform other such functions as may be deemed proper activity for an officer of this association by the Board of Directors.
  10. Prepare a year-end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
  11. Serve as an advisor for the succeeding Community Outreach Director.
Nominations and Elections Director
​Duties of Office: 
  1. Be a voting member of the Board of Directors.
  2. Serve as Chair of the Nominations and Elections Committee.
  3. Appoint a secretary for the Nominations and Elections Committee who will be responsible for developing and maintaining records and files for that academic year.
  4. Serve on the Membership and Legislative committees.
  5. Receive official applications of proposed candidates submitted by OSNA members.
  6. Prepare a ballot of qualified candidates.
  7. Assist with the mandatory candidate review meetings as stated in NSNA’s “Candidate and Campaign Regulations”.
  8. Encourage individuals to become active members of NSNA and to run for state and national office.
  9. Is ineligible to run for state office in the year that he/she serves as the Nominations and Elections Director.
  10. Perform other such functions as may be deemed proper activity for an officer of this association by the Board of Directors.
  11. Prepare a year-end summary to be presented to the incoming Board of Directors as directed by the policies and procedures.
  12. Serve as an advisor for the succeeding Nominations and Elections Director.